Acquisition Process

Maud Gallery

If you are interested in donating to, bequeathing works to, or offering works for purchase by the Art Gallery of Nova Scotia, contact Curator of Collections Shannon Parker and provide the following information:
  • Description of the work(s) with artist, date, dimensions, and medium if possible
  • Images of the work(s)
  • Provenance of the work(s) - when, how, and from whom you acquired these works
  • Whether you are looking at a Charitable or Cultural Property donation
  • Whether you are able to assist with associated costs (see below)
  • Asking price (if a purchase)

Acquisition Process
This information is first put forward for review by the Gallery's Curatorial Committee (made up of its curatorial and conservation staff), which meets quarterly. For works that the committee determine meet acquisition priorities, the team will compile a formal justification for the acquisition, including a biography of the artist, how the work connects to the existing AGNS collection, regional significance, a condition report and a collections/storage requirement report. Copyright, exhibition right and other associated rights and fees will be explored to determine the eventual costs to the Gallery.

Each acquisition justification is then assessed by the Director, Chief Curator and Curator of Collections twice a year, with an eye to the necessary budgets to acquire the recommended works. If the team agrees that the justification, condition of the work and budgets warrant it, arrangements are then made to bring the work in-house for formal presentation to the Acquisition Committee and final condition checks.

The Acquisition Committee (made up of members of the Board of Governors, artists, and volunteers from the community) formally review all works that are both recommended and not recommended by the previous reviews. This committee makes the formal decision to acquire (or not) the offered works, and meets at least twice a year. Any works that are brought in-house but then turned down for acquisition will be returned to the owner.

The Acquisition Committee presents their formal determinations to the Board of Governors for final ratification of the acquisitions. All accepted works are then appraised and applications are made to the Canadian Cultural Property Export Review Board for those works that meet the necessary criteria.

 Associated CostsAside from the costs of purchasing works of art, there are many costs associated with a donation as well. These costs can include shipping, appraisals, conservation treatments and exhibition fees in the short-term, and insurance and storage costs in the long-term. In many cases, a donation can cost as much, if not more, than a purchase!

Because of this, the Art Gallery of Nova Scotia asks all potential donors to consider whether they are able to assist in covering associated costs such as shipping and appraisals. Charitable tax receipts are issued for all reimbursed costs and are an excellent way to get even more out of your donation to the Gallery.

Meeting Schedule
The following are the upcoming deadlines and associated meetings, although meetings may be adjusted as necessary. As long as all the necessary information about potential acquisitions is received by the Acquisition Offer deadline, it will be reviewed at the earliest series of meetings.

Acquisition Offer DeadlineCuratorial Committee MeetingChief Curator Meeting
Acquisition Committee Meeting
October 2, 2014
October 16, 2014
February  12, 2015
March 12, 2015
December 31, 2014
January 15, 2015
February 12, 2015
March 12, 2015

Shannon Parker
Curator of Collections
Tel 902 424 8457
Fax 902 424 0750

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